What Is FTE & How to Calculate It

how to calculate fte

This employee list should include both the employee name and number of hours worked. Seeing the accrual of leave in real time makes it easier to calculate the resources needed at any given time. For example, you’ll want more hands on deck in a restaurant during the busy holiday and summer seasons. In the construction industry, you’ll need a larger headcount when a bigger project comes along. It’s easier to plan for this when you can visualize your project needs and team capacity.

how to calculate fte

In our example, Jimmy and Marta would be considered part-time employees. Full-time employees usually work 40 hours each week for over 120 days a year, but it also includes anyone who works more than 30 hours weekly.

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This is mostly the case if your company has several establishments. If your company is a large account, there are other ways to help you save time and simplify this process. In all cases, you should choose the most efficient solution for your company, taking into account the financial and time investments. If your team puts in 32 hours in an eight-hour day, you’ve had four FTEs working that day, for instance. An alternative way to look at it is that a part-time worker who puts in 10 hours a week is one quarter of an FTE. For all these reasons, it’s important to you learn to calculate full-time equivalent employees accurately. This process needs to be repeated for every payroll week throughout the year.

how to calculate fte

In a 0.75 FTE position, an employee will typically work 75 percent of the hours of a full-time employee. If a working week is 40 hours over 5 days, a 0.75 FTE employee will work just 30 hours in that same period. Divide the total hours worked by all of your employees by the number of available full-time hours in a year . This gives you the total number of hours worked by all of your employees.

Video: What is an FTE? Definition of FTE

This ensures that you’re not getting a skewed result based on a higher or lower number of hours worked in a week than typical. To calculate FTE correctly, you’ll need to quantify your total weekly available work hours; it’s an important component of the calculation. Available hours per week is the number of hours your business considers standard work time multiplied by the number of employees you require to accomplish those related needs. Salaried employees https://quickbooks-payroll.org/ who work full time or are expected to work a full-time schedule (even if they don’t report their actual hours each week) are considered full-time employees in both cases. If you’re trying to determine who is full time and part time for ACA purposes, use 30 hours per week as the criteria for a full-time employee. If you’re calculating FTE for a different purpose and consider 40 hours to be full time in your organization, you can use that as your criteria.

When calculating FTE, make sure your payroll data is easily accessible since you’ll need this information to complete your calculations. The entire calculation will be much smoother if you’re using payroll software or a payroll service provider as you can use your payroll reports to fte meaning obtain the information needed. As you can see, calculating FTE is essential for many reasons—from abiding by employment laws to accurately planning team resources. It makes planning for projects and upcoming seasonal changes easier when you know how much capacity your team has.

How to Calculate FTE (Step-by-Step)

After examining the above aspects of employee costs, you cancalculate your employee costs– but you certainly don’t want to go through this lengthy research process every time you consider making new hires. Any company needs to know its workforce for social, financial and strategic management reasons. The full-time equivalent is one way of looking at your company’s workforce and will allow you to measure the workload and work capacity of an employee over a year. Using FTEs makes it easier to measure your business performance, particularly if you have lots of part-timers. After translating the part-timers into FTEs, you can compare your staffing levels to your industry competitors. Using FTEs also makes it easier to calculate revenue, productivity and profits per employee. By knowing how many full-time equivalents you have, you can see where your organization has room for growth.

how to calculate fte

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